Joe's Jottings

…when you’re making other plans.

That’s the way things work according, I believe, to John Lennon.  I have to say that that’s how it felt a week or so back when I realised I hadn’t blogged for about 5 months. Looking back over the period between Christmas 2010 and now, I’m not surprised that I haven’t blogged – it’s been a Hell of a few months for me and mine, and we’re still hacking our way through them.

I’ve noticed a similar fall off in tweets and Facebook usage.  I guess that this is where I say something that will mark me out as a dilettante amongst online comentators, a wall-flower amongst social networkers, a poseur amongst the digerati:

My offline life was too intense to allow me to be arsed to blog.

There, I said it.  I just didn’t feel like blogging.  And is that such a bad thing?  When I was a kid, I must have promised myself year after year at Christmas that I would keep a diary.  The longest I managed it was probably until the 6th or 7th of January – after that entries slowed down to the rate of one every few days, then every few weeks, then stopped dead.  In later life I have managed to keep a ‘professional diary’, mainly for the purposes of billing and getting me to meetings, but very little, if any, personal stuff goes in there.  I manage better with blogging, but it falls apart when my offline life gets ‘interesting’.

I guess I’m just not capable of  blogging when there’s stuff happening in my day to day life.  I’m the same with creative writing – I’ve never been a great believer in the nonsense that gets written about artists starving in garrets and being incredibly productive.  What might happen is that hard times may create inspiration for creative thought, but it’s a rare talent (and one that I certainly don’t have) that can write or blog when hungry, cold, skint and anxious.

I’m sure that some of the events of the last 6 months will show up here sooner or later – but for now I’ll just do my best to write something occasionally.

A Facebook friend of mine (and an author whose work I’ve admired for over years) Jessica Lipnack shared this article – http://www.huffingtonpost.com/ron-currie-jr/things-i-learned-while-wr_b_659568.html?ref=fb&src=sp - it’s a good read. I particularly liked the bit about finding ‘Maggie May’ on the car radio – that sort of thing happens a lot in my life and over the years I’ve made lots of jokes about the role of coincidence (and later on synchronicity) in my life. It’s no accident, therefore, that one of my favourite episodes of ‘The X-Files’ didn’t involve Smoking Man, alien abduction or other nasties; it was a nicely done, low key story called ‘all things’ in which Scully had a set of experiences based around coincidence and synchronicity that explored the issues of letting go and moving on. It’s a great episode – also features Moby on the soundtrack, so check it out.

I came across the concept of synchronicity when I started studying Jung. Whereas no one has any problem with coincidence, I find that checking out someone’s thoughts on synchronicity are a good indication as to the open-mindedness of that person. Coincidence is literally that unrelated events that whilst they may appear to be in some way linked to an observer are actually happening in a way that is perfectly explicable with the laws of probability and chance and lack ‘connectedness’. Synchronicity is the experience of two or more events that are apparently causally unrelated occurring together in a meaningful manner. To count as synchronicity, the events should be unlikely to occur together by chance – Jung referred to the phenomenon as an ‘acausal connecting principle’ – doesn’t exactly run off the tongue….

My favourite example of Synchronicity was reported by Jung himself – during a rather heated debate with Freud about whether the phenomenon actually existed or not :

“I had a curious sensation. It was as if my diaphragm were made of iron and were becoming red-hot — a glowing vault. And at that moment there was such a loud report in the bookcase, which stood right next to us, that we both started up in alarm, fearing the thing was going to topple over on us. I said to Freud: ‘There, that is an example of a so-called catalytic exteriorization phenomenon.’ ‘Oh come,’ he exclaimed. ‘That is sheer bosh.’ ‘It is not,’ I replied. ‘You are mistaken, Herr Professor. And to prove my point I now predict that in a moment there will be another such loud report! ‘Sure enough, no sooner had I said the words that the same detonation went off in the bookcase. To this day I do not know what gave me this certainty. But I knew beyond all doubt that the report would come again. Freud only stared aghast at me. I do not know what was in his mind, or what his look meant. “

I’ve experienced quite a lot of coincidence and whilst few of my personal experiences have matched some of the more ‘out there’ ones featured in Martin Plimmer’s Beyond Coincidence - – I have had a few good ones over the years. Episodes of Synchronicity I’m not sure of – the one that immediately springs to mind was around the death of my Mother, although I’m aware of the sceptic’s viewpoint that at such times one seeks meaning in all sorts of things. My mother had been ill in hospital, in a coma, and it was purely a matter of time before she passed on. It was approaching Easter, and she died in the early hours of Good Friday, during a Lunar Eclipse, which I’ve always considered as being some how appropriate.

I’ve had many others over the years – I sometimes tell people some of the stories about me and coincidence / synchronicity and I start thinking that people reckon I’m making up tall stories! Another goodie involves our first cat – when we moved to Sheffield we were regularly visited by a black and white cat who used to sit and watch me work in our kitchen. At the time, I was negotiating for work with a magazine company based in Stockport and they suggested that an editor of theirs, who lived in Sheffield, should come and visit me. After a brief phone call, it transpired that the editor lived around the corner from me and we could see the backs of each others houses. When he visited, which coincided with one of the many visits of the ‘stray’ cat, we found that the cat belonged to him.

I keep an open mind on things like this; as a Christian I’m happy to see the presence God in all things, and I’m also happy to experience coincidence and synchronicity as well – maybe the latter is just well hidden Divine Intervention…

‘Chasing Cars’ is the name of a song by the band ‘Snow Patrol’.  I quite like it – I’m a sucker for sad songs and this is a fine example of the genre.  However, it has a little bit of ‘back story’.  According to Wikipedia:

“The phrase “Chasing Cars” came from [singer Gary ] Lightbody’s father, in reference to a girl Lightbody was infatuated with, “You’re like a dog chasing a car. You’ll never catch it and you just wouldn’t know what to do with it if you did.”

That phrase has stuck with me, and I have to say that over recent months I’ve been considering more and more how much time we all spend ‘chasing cars’ in our lives.  I’m currently going through one of those times in my life of what can best be described as ‘internal reflection’ (Some unkind folks might call it ‘loafing’ or ‘contemplating my navel’; I’m not listening…  ) and I guess that some of what’s going through my head right now is a product of that.

What cars do I chase?  Well, I suppose over the years I’ve been a good starter and not so good finisher; ideas are very cheap – I was saying this to a group of start-up people recently – and what counts is implementing those ideas in a form that makes them usable.  If it’s an idea for a business, build a business that’s making money; if for a novel, a written manuscript; if for a cunning invention – a working prototype.  I’ve had a few opportunities over the years that have been very close to what most folks would have called ‘big hitting success’ but that didn’t come to fruition.  On a few occasions I’ve definitely considered that, rather than being afraid of failing, I’ve previously been much more afraid of success.

For quite a few opportunity-filled years I was, looking back on it, chasing cars; had I managed to get what I was allegedly going for I’m not sure I’d have known what to do with it.  Were the same opportunities to present themselves today, I can say two things; I’d give them a rather closer going over to make sure that I really DID want to chase ‘em, and then when I’d made the decision I’d get out there yapping and barking until I caught ‘em.

The trick is to know WHY you’re chasing your ideas and projects; what are you wanting to get from them?  Money? Fame? Success with women / men / small dogs?  Free food and drink at your local pub?  Or do you just want to contribute to society?  Grow spiritually? Help out folks less fortunate than yourself? Get your own back on folks who upset you at school?

Don’t let yourself chase cars in your life without being reasonably sure you’ll know what to do if you manage to catch the object of your desire; I’ve been there and it’s a bloody waste of time if you’re not sure!

One of the great things about Twitter is that it brings articles to my attention that I wouldn’t otherwise have read. This blog post originated in one of those articles. It’s here - in it, the writer notes that managers and creatives tend to work on different chunks of time for getting things done – for managers hour diary slots are usually adequate, but for creatives an hour barely gives you time to get going. So far so good – I’ve written a Joe’s Jottings piece in which I mention that my own to-do list doesn’t deal in units of time much under half a day.

The writer then goes on to comment on how his organisation – a venture capital outfit – runs it’s diary slots on the ‘maker’ basis rather than the ‘manager’ basis. And turns the whole thing in to a selling point for their services. OK – at one level this is a good example of catering your working practices to your client base, but it started me thinking again about the increasing tendency I’ve witnessed in the last year or so amongst start up companies and those catering for them towards over-complicating what are really quite straight forward and, in some cases, old fashioned, good personal and business management skills and techniques.

I’m just getting a little tired of seeing things that are just this side of bleedin’ obvious being touted as if they were the bastard intellectual offspring of an orgy between Wittgenstein, Einstein, Leonardo da Vinci and Drucker.

I wear a number of hats in my day to day life; I’m a husband, cat-wrangler, consultant, software developer, charity Trustee, line manager, householder, social entrepreneur…you get the picture. Each of these activities requires me to operate in different ways – sometimes I’m working to someone else’s priorities, sometimes to my own. Oddly enough these things all get recorded in the same diary, with prioritisation and time-slots allocated to the job in hand. If there’s a day on which I want to do development work, I block it out in my diary – the things that will shift me from that are family or major line management issues. If I have a board meeting, I block out the morning or afternoon. It’s called time-management, prioritisation and flexibility. It’s an essential component of what is needed to get stuff done in a world that is messy.

It’s important for startups to get used to the idea that sooner or later they’re going to have to get used to dealing with the world the way it is, not the way they’d like it to be. Pandering from VC companies doesn’t help this; people in startups learning the basics of time and diary management and prioritisation will.

As some of you will know, I’m what’s best described as an (occasionally) practising Christian.  Just to get the joke out of the way early, I’ll keep practising and one day I hope to get it right!  Yesterday I attended a Christening in a different Church to my usual one, and the sermon offered was about the topic of expectation; funnily enough, over the last 24 hours I found myself pondering a few issues around the topic of expectation – what I expected form others, and what others expected from me.

The funny thing is that this isn’t the first time that this has happened to me.  Before I became a ‘regular’ attender at Church, I’d sometimes go on a whim and was quite surprised at how often the sermon or a reading in Church would provide me with insights in to whatever was uppermost in my mind at that time.  Of course, I’m aware that there are any number of explanations for this sort of thing.  The first is that I remember only the times when there was a relationship between my state of mind / concerns and the sermon given on a particular day.  A second explanation is that I read more in to the sermon or reading that is actually warranted.  And there are probably more….

But…it sometimes makes me wonder.

Whether coincidence, causality or synchronicity I do find the experience useful, and in many ways that’s all that counts.  I get inspiration, guidance and intellectual provocation from what I hear at Church, as well as an affirmation of my faith.  I sometimes wonder if these ‘coincidences’ are actually some sort of answer to prayers that I’ve not said out loud – they are often so very relevant and provide me with inspiration and insight to get stuff done. 

As an aside, I just heard the following line of dialogue from the TV show ‘FlashForward’ that ‘What some people see as coincidence is actually God at work’. 

Daft as it may sound, I think that’s a great point to finish this post.

This post is based on some comments I made on another blog recently – dealing with the question of whether using Social media turns us in to rude bumpkins.  Whilst it’s true that the decision to participate or not in all this Tweeting and Facebooking is in our own hands, the amount of general rudeness that this sort of all pervasive social media generates is astonishing.  I appreciate that I come from an older generation who had very different ideas of what behaviours are acceptable, so I hope you’ll pardon me if I appear to be something of a dinosaur!

Here are a  couple of ‘old style’ rules of thumb that I was taught years ago about the etiquette of using technology that I still use today.

• If you have a visitor, hold the phone calls.  If a call gets through, ask briefly if it’s important, as you have a guest.  Then if it proves not to be important, arrange to call the caller back later.  If you’re responsible for your own calls, let an answering machine take it. 
• If you are in a conversation on the phone, don’t multi-task and email at the same time.  No matter how good you think you are at multi-tasking, the person on the other end of the phone will know you’re doing something else.
• If someone asks you for the contact details of a third party, then contact the third party first and ask, or mail that person on behalf of the person asking with THEIR details.  Don’t give the personal details of someone else away without asking.

Social Media users often breach the equivalents of these old style social guidelines.  We Tweet when talking to people, share personal information like locations and photographs of third parties with people who may be total strangers.  We forget that the people we’re WITH are more important than the often relatively anonymous folks in our extended electronic network.  I have to say that I find it strange to be sitting in the pub with people and have half the group tweeting or Facebooking – it’s a habit that I’ve started acquiring a little as well.  I find it equally weird to be in courses or seminars – or presentations – and find people Tweeting – even if they’re encouraged to do so!  I just find it hard to believe that people can be paying attention to what’s being said whilst using social media.

I have to wonder how much of the use of Social Media by some people is akin to the mobile phone using buffoon portrayed by comedia Dom Jolly in which a guy is bustling along holding a gigantic mobile phone and is yelling in to it – it’s an ego-prop rather than a communications tool. 

Do you REALLY need the world and their dog to know you’re arriving at your hotel?  Or is it all about ego?

I have a thing for penguins.  I have no idea why, but they appeal to me.  It all started 20 odd years ago when I saw the ‘Bloom County’ cartoon strip that featured Opus the penguin (he who features wherever I need an avatar online).  Quite why penguins appeal to me I have no idea.  I think part of the reason is that it’s really difficult to be a pompous twit if your online persona  is a fat, big-nosed, a non-flying sea bird.

I found myself thinking about Opus this morning when I read this article from the Mail on Sunday about yet another one of these courses designed to put men (lower case ‘m’) in touch with their masculinity and become Men (upper case ‘M’).  the chap who wrote the article ended up adopting the name ‘Relaxed Penguin’ as his ‘Warrior Name’ on the course.  This, along with the tone of the article and the photographs illustrating the piece indicated to me that perhaps his take on the topic of the article wasn’t as serious as it might have been; which is a shame, as taking the piss out of tehse weekends is pretty easy,  which can make it easy to miss the more important problem with this sort of  short cut to being a man confident in his masculinity – however he chooses to define it - in the 21st century.

I’ve read some books from the so called ‘Men’s Movement’ over the years; I have to say that I’ve not been terribly impressed with most of them, or the philosophies espoused.  The most famous book that gave rise to a lot of what is known as ‘Menswork’ and particular the sort of experience that Mitchelson goes through in the article above was ‘Iron John’ by Robert Bly.  In it Bly examines a Grimm’s fairy tale from a ‘masculine’ perspective.  It did bugger all for me, but seemed to give rise to the stereotypical view of men discovering themselves by sitting around forest clearings, half naked, playing drums – the so-called ‘mythopoetic’ approach. 

Part of my problem with this approach – both back 20 years ago and today – is that, like the more ‘out there’ aspects of ‘wimmin’s work’ , I believe that it is irrelevant to most men.  Self awareness, a spriritual underpinning, a moral and ethical compass, a sense of fair-play, and a sense of purpose are what I regard as essential for anyone – man or woman – in the world today. Whilst it’s obvious that there are differences between men and women – which is just as well! – there is very little difference between the genders when it comes down to behaving like a civilised human being. 

There are obvious psychological, social and cultural differences between men and women, and whilst it’s true in our society that we lack the rites of passage in to manhood that many cultures have, that doesn’t mean that by creating them artificially on courses like this we somehow make men into Men just by their participation. My own attitude is to simply be a decent human being, take your responsibilities and duties seriously and be there for familyand friends.  Respect yourself, those around you, and the world in which we live.

 These sorts of things seem to be sadly missing form these sessions in the woods, and I’m afraid I don’t believe that you can be a real Man without them.

This is something I came across many moons ago, and is one of the most useful ‘secular prayers’ that I’ve ever come across.  It originated with Alcoholics Anonymous and it’s a most useful approach to take.  Apologies if you’ve come across it before, but it’s well worth it a read:

Just for today, I will try to live through this day only,
and not tackle my whole life problem
at once. I can do something for twelve hours
that would appall me if I felt that I had to
keep it up for a lifetime.
 
Just for today, I will be happy. This assumes to
be true what Abraham Lincoln said, that
“most folks are as happy as they make up
their minds to be.”
 
Just for today, I will try to strengthen my mind.
I will study. I will learn something useful.
I will not be a mental loafer. I will read
something that requires effort, thought and
concentration.
 
Just for today, I will adjust myself to what is,
and not try to adjust everything to my own
desires. I will take my “luck” as it comes,
and fit myself to it.
 
Just for today, I will exercise my soul in three
ways: I will do somebody a good turn, and
not get found out. I will do at least two
things I don’t want to–just for exercise.
I will not show anyone that my feelings are
hurt; they may be hurt, but today I will not
show it
 
Just for today, I will be agreeable. I will look
as well as I can, dress becomingly, talk low,
act courteously, criticize not one bit, not
find fault with anything and not try to improve
or regulate anybody except myself.
 
Just for today, I will have a program. I may not
follow it exactly, but I will have it. I will
save myself from two pests: hurry and indecision.
 
Just for today, I will have a quiet half hour all
by myself, and relax. During this half hour,
sometime, I will try to get a better perspective
of my life.
 
Just for today, I will be unafraid. Especially I
will not be afraid to enjoy what is beautiful,
and to believe that as I give to the world, so
the world will give to me.

One thing that I’ve found over the years is that sometimes the very biggest problems and most intractable issues can be resolved by splitting them down in to smaller steps, then solving each smaller problem in turn.  This prayer – and I will call it that – attacks the issues of lifestyle and habit in the same way.

Too often we  don’t attempt to make major changes in what we do because the idea of keeping those changes going day in, day out, for the rest of our lives, is quite scary.  The underlying message here is hopeful; by changing our behaviour and attitude for 1 day at a time, we can gradually build new habits as we go.  If we drop the ball one day, it isn’t the end of the world; we just pick up things again from the next day and start afresh.

I’ve put this idea to work myself in recent months; a year ago the idea of doing a blog post every day for the foreseeable future was rather scary; but the realisation that that just broke down to 500 words a day, one day at a time, made it much more palatable.

So…after me…Just for today….

Some years ago when I was engaged (in a small way) in the movie industry I read a rather interesting book of advice to low budget (or zero budget) film makers.   One of the most useful things I read was the advice to make sure that you kept the tank of your car full of petrol.  That way, if opportunity knocked, or you needed to get somewhere fast, then even if you were rock-bottom-skint you wouldn’t be caught by being unable to buy petrol for the car!

It’s a simple idea, and one that I’ve adopted to some degree with various aspects of my day to day life.  It’s always been particularly useful because I have a very up and down cash-flow – being self-employed can sometimes result in personal finances being like the Biblical 7 years of plenty and 7 years of famine. The money one is the obvious application.  Whilst it’s possible to stuff money in a savings account or, in these days of fiscal doubt, in a biscuit tin buried under the roses, it can sometimes be more useful to spend the money on things you KNOW you will need in the not too distant future – pay extra off your Credit Card, keep a few extra quid around to allow you to take advantage of ‘BOGOF’ offers in the supermarket, cheap deals in the local shops, etc.  We have a ‘stock box’ which contains cans, dried foods, rice, pasta, cooking oil, etc. that we keep topped up for use in winter conditions or as a stop gap when things might get tight.  The advantage of getting stuff rather than saving the money is that it prevents the money being spent on other things.  Of course, it doesn’t help with those ‘rainy days’ that always whack our lives, but it at least allows you to lay things aside for a rainy day. 

The ‘keeping your tank full’ approach also applies to time; whilst it’s true that you can’t store time in a bottle (except in the Jim Croce song) what you can do is make use of spare time that you do find yourself with to get things done that may need doing further down the line when you may be short of time in which to do ‘em.  My own ‘favourites’ in this category of task are quite often Blog Posts or at the very least ideas for future posts.  The WordPress software makes this easy; I can write a couple of posts in the same session and use the software to schedule their publication in the future.  Other tasks that I often fit in to this category are what I call ‘errands’ – doing some of the stock up shopping listed above, collecting and dropping off dry cleaning, sorting out files – anything that will be required in the next few weeks and that may get forgotten in the ‘hurly burly’ if time becomes short for any reason.

And I’ve also applied it to my health and well being; whilst I know you can’t stock up on sleep, I have been known to go and take afternoon or early evening naps when I get an unexpected opportunity.  Whilst it might only benefit me over the next 24 hours or so, it’s good to make sure that I don’t run up a sleep deficit – especially living with 3 cats, one of whom is a royal pain in teh arse at keeping the rest of the house awake!

So…keep your tank full and don’t get caught running on empty!

With thanks to Rachel G. who gave me the idea of writing this up!

Over the years I must have tried any number of Time Management techniques – I have to say that whilst I’m much better these days at fitting what I need to do in to the time available, but it’s taken a fair amount of time to get the simple fact through my head that there are only 24 hours in a day and no matter how hard I try I can’t ‘manage’ that time – no matter what I do it still passes me by at the rate of 1 minute per minute.  I can’t stockpile it, slow it down, speed it up; just work with it.

During teh 80s I tried to run with a diary, then a Filofax; in the 90s it was a Time Management System.  They didn’t help me much at all.  Then, sometime in the early 2000s, I came across the solution to my pain which I’ve worked with ever since.  The simple To Do List – and today I’m going to share with you the secrets of my listing success!

The Book

Despite having a Blackberry (I love the calendar function) I still use a hard backed A$ notebook as my main day to day journal.  Apart from making notes in meetings, containing my To Do lists and being my general working notebook, it’s also the place where I initially record my dreams first thing in the morning and any bright ideas I have.  Each of these notebooks last me between 6 months and a year, and I label them up according to the first and last day recorded in them.  I have a stack of old ones upstairs!

The Time Slot

I was terrible at being on time for appointments and estimating task duration and completion dates.  My wife realised the problem; I tried to fit too much in to the time I had available, and was making unrealistic expectations of myself.  So, I started working on the concept of a ‘time slot’ for tasks.  the commonly used slots are as follows:

• 0.5 hours – absolute minimum time for ANY item in the list.
• 1 hour – simple programming tasks – simple bugs, basic functions.
• 2 hours  -  programming tasks that involve modifying screen layouts, new database tables, etc.
• half a day – any task requiring time away from home, client meetings.

Fitting my tasks within the day in to these slots sometimes results in me underestimating what I can get done, but it gives me ample time to deal with unexpected problems, making tea, combing cats, playing with Twitter, etc.  It also means that I can usually under-promise / over-deliver.

The List

The actual list consists of….well….a list of tasks that I want to get done within a day.  I try to write things down in order of importance (rather than urgency).  The first thing I do is take a look at yesterday’s list; anything that wasn’t done I’ll consider bringing forward on to today’s list.  Otherwise, I’ll try and split jobs from the previous day’s list as follows:

1. Not that important, more of a ‘nice to have’.
2. Something that I am waiting on someone else for – i.e. I need information or resources to do it.
3. Something that I am prevaricating over.
4. Something that is now no longer relevant.

If it’s in category (1) then I’m likely to just leave it on the previous day’s list and make a note for today to ‘take a look at yesterday’ if I have time.  If (2) then I check whether I have the resources; if I don’t then I’ll waste no more time on it but list it.  If (3) then if important I’ll prioritise it.  If (4) then it just gets dumped.  I also take a little time out to determine why I’m bringing stuff forward.  For example, did I hit snags with other tasks that caused me to over-run?  Did I try to fit too much in?

Once I’ve got the list I go through it and attach a rough time to each item, and prioritise based on the ground of urgent/important, important, urgent.  If the amount of time taken is longer than the working day, then stuff gets carried over to the next day’s list.

I’ll often put the list together the night before the day to which it refers; that way I have the list ready to go when I hit the desk.

The ‘Special List’

This is a list not attached to a particular day but that consists of things that need doing at some time over the next few weeks.  It gets prioritised and ‘timed’ like my daily list.

And that’s it!

I work through the list, sticking with the priority order I’ve set as far as I can.  If I get bogged down with soemthing, I allow myself to flip around the list a little, but will attempt to clear all the urgent/important and important stuff that I’ve allocated to myself for that day.  I don’t get myself too hung up on the list; some days there’ll be stuff that’s not finished; other days I’ll get the chance to eat in to the ‘Special List’ a little.

Things to bear in mind  If something takes significantly longer or shorter than I estimated, I’ll note the actual time donwn, but NOT less than half an hour.

If you want to try this technique out, then the following may prove useful:

1. Old books are a guide to timings; I often estimate jobs by looking back at how long previous jobs took.
2. If jobs keep getting moved around the lists, take a good hard look at them to see whether there are any subconcious reasons why you aren’t tackling them.  Take a look at my article on Banjo playing JEDI.
3. Don’t try and fit too much in to the day.
4. Sometimes you may get benefits from ignoring the priorities you initially set and just getting jobs ‘knocked off’.  This works well in terms of your lists getting shortened but just remember that the aim is to get the jobs on the list done, not make the list look good!